ESPecs 

Executive Assistant to the President of Retail Fashion

Objectives

§  Provides administrative and personal support for the President and CEO so they may focus their time on designing new product concepts and leading the Company.

§  Supervises the President's business and personal calendars.  Records and confirms appointments and engagements.  Makes arrangements for transportation to appointments and engagements.  Coordinates travel booking and confirmation.

§  Furnishes the Chairman with daily on-going report status.

§  Supervise the maintenance of records and files—both business and personal.  Maintains database of contact information for the President's professional and personal relationships.

§  Oversees the upkeep and maintenance schedule for the President’s residence(s).

§  Supervises additional support staff as needed.

§  Partners with other Executive Assistants to coordinate Board of Director meetings.

§  Liaison with all internal departments.

§  Coordinates all meeting with consultants and  employees for new office locations

§  Completes additional projects as assigned.

§  Takes minutes in senior meetings

§  Responsible for daily task delegations to the President's executive support team.

Relationships

§  Department Structure: Reports Directly to the President

§  Internal Relations: All departments, the Executive Vice President and the Board of Directors as needed to fulfill objectives.

§  External Relations: As needed.

§  Vendor/Supplier/Consultant Relations: Vendors and suppliers needed to maintain the President's residence(s).  Travel agents and services.  Professional and personal contacts of the President

§  Works closely with all VPs and direct reports to the Chairman.

Qualifications

§  Education:  Four-year college degree. 

§  Computer Skills: Proficient in Microsoft Word, Excel, PowerPoint and Outlook.  Experience with PowerPoint preferred.

§  Work Experience: Experience supporting high-level executives in a fashion or fashion accessories related environment including heavy personal assistant responsibilities.

§  Stenography and Dictation

ESP Priority

Opening

 Executive Assistant to  their Human Resource Director and VP of HR

Great growth opportunity into Fashion or Human Resources - reporting directly to their Human Resource Director.

Opportunity pays $50 - $80k depending on experience, plus great benefits.

Responsibilities include:

*Direct administrative support to the Human Resource Director 

*Side support to the Recruiting & Benefits Department

*Heavy MS Word & Excel

*Recruiting for the Human Resource Department

*New Hire Orientation 

*Benefits & Compensation Analysis

*Organization of all Blackberrys, Laptops, cell phones

*Agency Contract Review and Negotiations